• Home
  • About
  • Organize Your Home
    • 20+ Easy Practical Ways of Organizing with Baskets
    • EASY Home Management
      • The Family Organizer
  • Decluttering
    • Declutter and Organize Your Space
    • Get Rid of It! A Step-By-Step Decluttering Guide for Beginners
  • Routines
    • The FlyLady System
  • Time Management Tips
    • Stay on Track Pack
    • Coloring Planner Sheets
    • Plan Your Week and Get Things Done!
  • Menu Planning
  • Free Organizing Printables
  • SHOP
  • Facebook
  • Pinterest
  • Google
  • Instagram
  • Twitter
  • About Organizing Moms
    • Disclosure Policy
    • Privacy Policy/Terms of Service
  • Work With Me
  • Contact
  • Blog

Organizing Moms

Realistic. Easy. Less Stress. Less Mess.

  • Facebook
  • Pinterest
  • Google
  • Instagram
  • Twitter
  • RSS
  • ORGANIZE
    • EASY Home Management
      • The Family Organizer
    • Organizing with Baskets
  • DECLUTTER
    • Declutter and Organize Your Space
    • Get Rid of It! A Step-By-Step Decluttering Guide for Beginners
  • Routines
    • The FlyLady System
  • Time Management
    • Stay on Track Pack
    • Coloring Planner Sheets
    • Plan Your Week and Get Things Done!
  • MEAL PLANNING
  • Free Organizing Printables
  • SHOP
woman looking at papers on her desk

How to Design Your Weekly Review Admin Day

This post contains affiliate links. I may receive a commission, at no cost to you, when you choose to use the links provided. See the Disclosure Policy for more information.

Shared by Katie

As a busy mom, having a weekly review admin day makes everything you do so much easier. Learn how to design your own admin day and make a weekly review part of your regular routine.

woman looking at papers on her desk

Do you have a lot of items on your to-do list that you need to take care of?

One solution is to have an “Admin Day.”

On your Admin Day you set aside time to tend to your to-dos so you can set your mind at ease.

design a home management plan that works for you

It’s also a time for you to do some forward planning to make your life easier in the months ahead.

Here’s how to do it:

How to Do a Personal Admin Day

  1. Set aside a day of the week when you know you can set aside a couple of hours for focused work. If this is laughable to you, do this work while your kids are sleeping (early morning or evenings are probably best).
  2. Make a checklist for all of the things you want to tend to during your Admin Day. I made my checklist in Asana so I can pull it up every week. Sometimes, when I check off items on the to-do list a unicorn flies across the screen. How’s that for positive reinforcement?
  3. Work through your checklist!

Sounds too simple, right?

Read on to learn about what I have on my Admin Day checklist so you can get ideas for making your own.

What Should You Put on Your Admin Day Checklist?

woman on laptop with dog sitting next to her, feet on white coffee table

We all have different roles and responsibilities, so everyone’s checklist will be unique.

But for the purposes of sparking ideas, I’m sharing my own checklist below, along with some brief explanations. 

Many of the tasks on this list come from David Allen’s book, Getting Things Done.

In the book he outlines the process for doing a weekly review. I’ve taken many of the parts of his weekly review and tweaked it to work for me.

As I work, I add things to my digital calendar, note things in my planner, and update my Next Steps List.

Once I’ve completed my checklist, I schedule time to work on my next steps based on context (at the computer, on the phone, etc.).

  1. Clear off my desk to make room to work. Set aside work projects (I work from home), so I can focus on personal tasks.
  2. Gather supplies –  a notepad, my planner, my inbox, and a glass of water/coffee next to my computer.
  3. Do a brain dump if I’m feeling particularly overwhelmed. 
  4. Process my physical inbox. Or, use a Sunday Basket.
  5. Review calendar to see what’s happening this week and in the coming month. Add appointments or reminders to my physical planner.
  6. Start filling in my weekly plan sheet so I can see everything coming up at a glance.
  7. Review my list of current projects and plan our next steps.
  8. Check on my routines checklists. Is there anything that’s not happening? Do I need to tweak anything?
  9. Revisit personal goals. What are some small steps I can take this week to move towards them?
  10. Meal plan for the week, make grocery list, order groceries for pickup.
  11. Review my email inbox and folders.
  12. Look through my GTD (Getting Things Done) folders. 
  13. Review our finances and update our budget.
  14. Print items in my “To Print” folder on my computer desktop.
  15. Clean off my computer desktop
  16. Make plans to chat with a friend at least once in the coming week.

This checklist is always changing and evolving. If I find that I’m doing a task each week that isn’t helpful, I delete it from my list.

I recently added meal planning to my checklist. When I do an Admin Day, I’m already set up to plan and think strategically, so doing meal planning seems to require less effort from me if I do it as part of my Admin Day process.

What If I Need Help Creating My Own Checklist?

As I mentioned before, everyone’s checklist will be different.

For context, the checklist above is mine, and I’m a working from home while homeschooling elementary school-aged kids.

We are trying to limit our exposure and be safe (it’s 2020!), and our family doesn’t have a lot of family or friends around who are able to help us with day-to-day things. 

As our lives change, our checklists will change along with it to reflect our priorities.

While reading Getting Things Done helped me to understand the idea of a weekly review for an office employee, listening to this class really helped me understand how I could take the principles of GTD and apply them to my life working from home. <– I highly recommend listening to the class (it’s free) to help you wrap your mind around how to do manage your to-dos as a busy parent.

What If My Email Inbox Is Out of Control?

If too much email is a struggle, this video training can help you get it under control.

I also set filters in my email, and unsubscribe to unwanted emails – go here to learn how to create filters in Gmail that’ll save you a ton of time!

How Do You Do Your Meal Planning?

I keep it easy and use grocery pickup. 

Every once in a while we try a new recipe, but we pretty much stick to this easy meal planning method to simplify things.

What Kind of Planner Do You Recommend?

Honestly, I love changing up my planners and trying new things.

But, I always use a combination of Google Calendar and a weekly planning sheet.

Go here to read my reviews of several popular paper planners.

How Often Do You Do an Admin Day?

Ideally, once a week is best. If you can set up a consistent time and plan for it, it’s more likely to happen.

However, sometimes life happens and you can’t make it work. Just pick back up where you left off if you missed a week. 

But remember, one of the benefits of doing an Admin Day is that it frees you up from worrying about missing important deadlines, forgetting to pay bills, etc. If you’re able to be consistent with doing an Admin Day on a regular basis, you’ll stress less about letting things fall through the cracks.

More Time Management and Productivity Ideas

  • Free Printable Next Actions List Template for Better Planning
  • How to Do a Time Audit and Gain Back Time Each Day
  • Focus on Your Big Goals with a Power Hour

text - how to design a weekly review process to make your weeks easier; laptop, apple, phone, headphones in background

New to this community? Start here, friend!
94 shares
  • Facebook10
  • Twitter

Filed Under: Planning, Time Management Tagged With: admin day, weekly plan, weekly review

About Katie

Obsessed with simple, easy home management. Mom to twins. Founder of Organizing Moms.

Top Shared Posts

Step-By-Step Photo Organization

10 Ways to Use Your New Air Fryer

Your Home Is Living Space, Not Storage Space

10 Incredible Ways You Should Be Using Your Instant Pot

Organizing With Binders: The Best Way to Organize Important Paperwork

Archives

We are a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for us to earn fees by linking to Amazon.com and affiliated sites.

Categories

Privacy Policy / Terms of Service

Search

Copyright ©2023, Organizing Moms. All Rights Reserved. Custom design by Pixel Me Designs